Collection Development Policy
Type of School: full district
Grades served: k-12
Enrollment: approx. 225
Rationale: In order to allow equitable access to all students to the materials in our school library, these guidelines were created and will be followed.
Policy: This policy is created by the librarian of Hartsburg-Emden School District, based on the community and district beliefs that all students deserve equitable access to information, technology, knowledge, and information creation. All decisions made regarding the school library are based on best principles and practices as advised by the ALA (American Library Association) and AISLE (Association of Illinois School Library Educators).
The Hartsburg-Emden Community Unit District Library develops a collection that reflects the needs of the community and the desire to bring the world to our students. We purchase items to broaden and support the curriculum and student interests. Purchases are made to help every student and their family feel seen and welcome and to support students in learning about people unlike themselves as well. Special care is taken to support our authentic literacy and student choice district initiatives.
Collections: The Hartsburg-Emden library has collections at the k-5 building in Emden and the 6-12 building in Hartsburg.
Organizational Systems: Non-fiction books are classified according to Dewey, while non-fiction are separated into series collections, graphic novel collections, and general fiction-- all alphabetical by author last name. Non-fiction collections at the grade school will be transitioned to a more genre-based and elementary student-accessible order in the next two school years.
Ordering Procedures: The librarian creates a wish list of books to order. A purchase order is completed and given to the superintendent. If approved, the books are ordered.
Selection of Materials: Items to purchase are gathered from multiple sources including student and teacher requests and input, professional journals and newsletters (i.e. School Library Journal, Epic Reads, Book Riot), publisher-provided information, state award lists, professional conferences attended by the librarian, and #ProjectLit. The librarian takes care to read reviews and the books themselves when possible, but it is the responsibility of the adult(s) in the home to make the final decisions on what books and materials are most appropriate for their own student. (You may want to consult Common Sense Media or other such review sites, also linked on our school library website for additional advice.)
Preferred Vendors: Titlewave, Amazon, LookOut Books, Anderson Bookshops, First Book, Knowbuddy Resources
Donations: Donations may be made to the school in the form of monetary donations (used to purchase books and materials to help support our school and library mission, in accordance with our collection development policy above) or in books or materials. It is at the discretion of the school librarian as to how and where these donations are utilized. Outdated donations may be weeded and offered to the community at our book swaps or in little free libraries.
Processing Procedures: (Currently the library only has physical book holdings)
Resource Maintenance Procedure and Schedule: Although materials will be examined upon their return to the library, it is also important that materials not in circulation are checked periodically. The librarian will make an effort each year to weed at least one section of each library, getting rid of outdated and worn materials, using the CREW/ MUSTIE method.
Inventory Cycles and Reports: The librarian will run a report at the high school at least once a month and at the grade school at least once a week to check for missing/ overdue books. The librarian will give a report of circulation numbers and programs to the school board.
Collection Analysis Reports: The librarian will run a collection analysis report at least once a year per building to aid in weeding.
Faculty and Student Resource Request Forms: Please see form here to suggest materials for purchase for the library. Selection of these items is subject to collection development guidelines listed above.
Deselection Policy and Criteria: Items will be removed from the Hartsburg-Emden collection using the CREW/ MUSTIE method.
Challenge Procedure:
1. Community members are reminded that students have the right to read. Parents/ guardians do help make decisions for the children in their own household, but do not have the right to take materials away from the other children of the community. (See ALA's Right to Read.)
2. The library has made resources available for parents/ guardians to review materials that their child brings home and may return them at any time to the school if they are deemed not appropriate for their own child at this point.
3. Please complete the form here if you’d like to make a challenge. This challenge will be reviewed by the superintendent and, if necessary, a committee of the superintendent's selection.
4. All challenges will be reported to IATE (Illinois Association for Teachers of English), AISLE (Association of Illinois School Library Educators), and ALA (American Library Association).
Grades served: k-12
Enrollment: approx. 225
Rationale: In order to allow equitable access to all students to the materials in our school library, these guidelines were created and will be followed.
Policy: This policy is created by the librarian of Hartsburg-Emden School District, based on the community and district beliefs that all students deserve equitable access to information, technology, knowledge, and information creation. All decisions made regarding the school library are based on best principles and practices as advised by the ALA (American Library Association) and AISLE (Association of Illinois School Library Educators).
The Hartsburg-Emden Community Unit District Library develops a collection that reflects the needs of the community and the desire to bring the world to our students. We purchase items to broaden and support the curriculum and student interests. Purchases are made to help every student and their family feel seen and welcome and to support students in learning about people unlike themselves as well. Special care is taken to support our authentic literacy and student choice district initiatives.
Collections: The Hartsburg-Emden library has collections at the k-5 building in Emden and the 6-12 building in Hartsburg.
Organizational Systems: Non-fiction books are classified according to Dewey, while non-fiction are separated into series collections, graphic novel collections, and general fiction-- all alphabetical by author last name. Non-fiction collections at the grade school will be transitioned to a more genre-based and elementary student-accessible order in the next two school years.
Ordering Procedures: The librarian creates a wish list of books to order. A purchase order is completed and given to the superintendent. If approved, the books are ordered.
Selection of Materials: Items to purchase are gathered from multiple sources including student and teacher requests and input, professional journals and newsletters (i.e. School Library Journal, Epic Reads, Book Riot), publisher-provided information, state award lists, professional conferences attended by the librarian, and #ProjectLit. The librarian takes care to read reviews and the books themselves when possible, but it is the responsibility of the adult(s) in the home to make the final decisions on what books and materials are most appropriate for their own student. (You may want to consult Common Sense Media or other such review sites, also linked on our school library website for additional advice.)
Preferred Vendors: Titlewave, Amazon, LookOut Books, Anderson Bookshops, First Book, Knowbuddy Resources
Donations: Donations may be made to the school in the form of monetary donations (used to purchase books and materials to help support our school and library mission, in accordance with our collection development policy above) or in books or materials. It is at the discretion of the school librarian as to how and where these donations are utilized. Outdated donations may be weeded and offered to the community at our book swaps or in little free libraries.
Processing Procedures: (Currently the library only has physical book holdings)
- Stamping locations: Books will be stamped on the first possible page of the book (i.e. not on a black end sheet for a black stamp)
- Labeling locations: Books are labeled on their spines. The checkout bar code will be placed inside the book cover, above a due date stamp sheet.
- Covering Directions: Paperback books will be covered with cap coat. Hardcover books will be covered with dust jacket covers. These covers are not to be removed by anyone besides library staff.
- Cataloging Directions: Copy cataloging in Library World will be used whenever available. Otherwise, the librarian will add the book to Library World.
- Shelving and Access: Books are shelved in Dewey (non-fiction) or alphabetically by author in their fiction section (at the high school- series, general fiction; grade school- everyone fiction or chapter books.) Graphic novels have their own section, separated into fiction and nonfiction.
Resource Maintenance Procedure and Schedule: Although materials will be examined upon their return to the library, it is also important that materials not in circulation are checked periodically. The librarian will make an effort each year to weed at least one section of each library, getting rid of outdated and worn materials, using the CREW/ MUSTIE method.
Inventory Cycles and Reports: The librarian will run a report at the high school at least once a month and at the grade school at least once a week to check for missing/ overdue books. The librarian will give a report of circulation numbers and programs to the school board.
Collection Analysis Reports: The librarian will run a collection analysis report at least once a year per building to aid in weeding.
Faculty and Student Resource Request Forms: Please see form here to suggest materials for purchase for the library. Selection of these items is subject to collection development guidelines listed above.
Deselection Policy and Criteria: Items will be removed from the Hartsburg-Emden collection using the CREW/ MUSTIE method.
Challenge Procedure:
1. Community members are reminded that students have the right to read. Parents/ guardians do help make decisions for the children in their own household, but do not have the right to take materials away from the other children of the community. (See ALA's Right to Read.)
2. The library has made resources available for parents/ guardians to review materials that their child brings home and may return them at any time to the school if they are deemed not appropriate for their own child at this point.
3. Please complete the form here if you’d like to make a challenge. This challenge will be reviewed by the superintendent and, if necessary, a committee of the superintendent's selection.
4. All challenges will be reported to IATE (Illinois Association for Teachers of English), AISLE (Association of Illinois School Library Educators), and ALA (American Library Association).
Last updated December 13, 2022 at 12:02PM